Email Cleanup Policy & Best Practices

[Dynaweb]

To maintain reliable service performance and reduce storage bloat, HostNed is implementing a routine cleanup policy for email folders that commonly accumulate unnecessary data over time.

What's Changing?
Beginning June 1 2025, the following automatic cleanup policy will apply to all shared hosting accounts:

• Trash Folder: Messages older than 21 days will be automatically deleted
• Spam (Junk) Folder: Messages older than 21 days will be automatically deleted

This policy helps reduce server load, improves mail delivery performance, and encourages healthy email management practices.

What You Should Do
To avoid losing important messages:

• Regularly empty your Trash and Spam folders manually if you want more immediate cleanup.
• Move important messages out of Spam or Trash and back into your Inbox or a custom folder.
• Create backups of your email by using a mail client (like Outlook, Thunderbird, or Apple Mail) that supports local storage or exporting.
• Set filters or rules in webmail or your email client to sort mail more effectively.

Email Management Tips

• Archive old messages to custom folders if you want to keep them longer-term.
• Unsubscribe from unwanted newsletters or mass mailings to reduce inbox clutter.
• Check Spam regularly in case legitimate emails land there by mistake.
• Enable Auto-Expunge in your email client if available, to streamline the cleanup process.

Why This Matters
Keeping your email storage under control not only improves performance for you but also for others on the shared system. It also helps:

• Improve mail server speed and reliability
• Reduce the risk of full mailboxes or delivery failures
• Maintain compliance with industry standards for good mailbox hygiene

📩 Need Help?
If you'd like personalized advice or need help configuring your email client, feel free to open a support ticket through the member portal at https://my.hostned.com